Terms & Conditions
Terms & Conditions for The Gables Hotel
Wedding & Functions
Bookings will only be confirmed to you when the booking form is completed, signed and the deposit of £10 per person (based on the minimum numbers and/or room hire charge for the room booked) is received by the hotel within 14 days of the provisional booking. Failing this, the Hotel reserves the right to cancel the wedding without notification to the client.
Monies prepaid are non refundable and non transferable in the event of cancellation. In addition to this; should you cancel your function within 6 months of the event date a 50% cancellation charge of the total booking value, including accommodation will be incurred. Credit card details provided at time of booking will be processed with the cancellation charge.
All cancellations must be received in writing. If you do not receive confirmation of your cancellation within 7 days of cancelling please contact the hotel. The wedding bill will be invoiced to you 6 weeks prior to your wedding and we require this to be settled in full 28 days prior to the wedding date (once final numbers have been advised).
We strongly advise you to take out your own wedding and travel insurance to cover against the eventuality of cancellation and any unforeseen circumstances.
Package prices shown within this folder are valid for a 3 month period from the date of issue. If your wedding reception is taking place more than 3 months after your reservation please note the prices may change due to fluctuations in the price of food and beverage supplies. If there are any amendments to the prices we will inform you of these 3 months prior to your reception date. In the unlikely event that a final price difference is unacceptable we will offer you the opportunity to revise your menu in line with your budget.
Due to high demand for Friday and Saturday weddings, an evening buffet must be catered for if you intend to hire the room all day. The evening buffet must cater for a minimum 50% of your total evening guests.
Only food & beverage purchased from the hotel may be consumed on the premises.
The client is financially responsible to Gables Hotel for any damages caused by the client or his/her guests or suppliers.
We welcome children to our hotel, due to strict health and safety requirements can you please ensure all children are supervised by a responsible adult at all times.
Dishes on your menu are principally prepared using fresh ingredients. In the unlikely event of any unforeseen shortage of ingredients at the time of your wedding, we reserve the right to substitute. We would of course contact you to discuss any required change of menu wherever possible.
We are happy to assist you with information on other suppliers i.e. florists, photographer etc. Please note that your contract for goods or services from an outside supplier is directly with that supplier. While every care is taken in recommending reliable outside suppliers, we cannot take responsibility for any lack of service on their part.
In the event of any unforeseen or extreme circumstances or guest numbers changing we reserve the right to change the function room chosen or in serious circumstances rearrange your event (please see wedding insurance note).
Fireworks and pyrotechnics are not permitted anywhere within the grounds or in the Gables Hotel.
Accommodation
We regret that all deposits are non refundable and non transferable.
Where one person books multiple rooms with a deposit, it is the responsibility of that person to pay all charges resulting from damage, unpaid room accounts, cancellation or a guests non arrival. Room deposits are not transferable to other rooms in the event of cancellation.
Check in is from 2pm – the hotel is unable to guarantee an earlier check in time. There are limited numbers of rooms available at 12 noon at an additional cost of £25 per room - pre-bookings are required
At check in, a credit or debit card will be required for pre-authorisation. We reserve the right to take payment from this card in the event of non-payment of the account or for any loss or damages to the hotel.
On check out, you must produce your key at reception and settle all outstanding invoices. The hotel reserves the right to charge a full room tariff for the time period of any room being decommissioned, should we not be able to re-sell the room due to any of the following;
- Smoking in a room (the interior of the hotel is all non smoking)
- Breakages rendering the room incomplete to re-sell to another guest
- Specialist room cleaning including carpet shampooing required
- Anything that makes the room unsuitable for use