Weddings and Functions

To provisionally hold a function room for up to 14 days a 50% refundable booking fee of £50.00 is required. Bookings will only be confirmed on receipt of the completed booking form, signed with the relevant deposit.

Remaining payments on the total booking value, including accommodation, as follows:-

6 months 50% of balance due

3 months 75% of balance due
1 month the final and total balance is required with final numbers, seating plan and pre-orders.

All payments are non-refundable and non-transferable.
Failing this, the Hotel reserves the right to cancel the wedding without notification to the client and no monies, paid to date, will be refunded.
All cancellations must be received in writing. If you do not receive confirmation of your cancellation within 7 days of cancelling please contact the Hotel.

We strongly advise you to take out your own wedding and travel insurance to cover against the eventuality of cancellation and any unforeseen circumstances.

Package prices including accommodation, shown within this folder are valid for a 3-month period from the date of issue. If your wedding reception is taking place more than 3 months after your reservation please note the prices may change due to fluctuations in the price of food/beverage supplies etc. If there are any amendments to the prices we will inform you of these 3 months prior to your reception date. In the unlikely event that a final price difference is unacceptable we will offer you the opportunity to revise your menu in line with your budget.

Due to high demand for Friday, Saturday and prime date weddings an evening buffet must be catered for if you intend to hire the room all day. The evening buffet must cater for a minimum 50% of your day guests plus the total of your evening guests.

Only food and beverage purchased from the Hotel may be consumed on the premises.

The allocation of an evening meal for guests staying on a Dinner, Bed & Breakfast package cannot be used as a wedding or function meal.

The client is financially responsible to the Gables Hotel for any damages caused by the client or his/her guests or suppliers.

We welcome children to our Hotel, however due to strict health and safety requirements can you please ensure all children are supervised by a responsible adult at all times.

Dishes on your menu are principally prepared using fresh ingredients. In the unlikely event of any unforeseen shortage of ingredients at the time of your wedding, we reserve the right to substitute. We would of course contact you to discuss any required change of menu wherever possible.

We are happy to assist you with information on other suppliers i.e. florists, photographer etc. Please note that your contract for goods or services from an outside supplier is directly with that supplier. While every care is taken recommending reliable outside suppliers, we cannot take responsibility for any lack of service on their part.

The Galloway Function Suite has a minimum requirement of 40 adult guests, should the number fall below 40 adults the room hire deposit will become the room hire charge and we still reserve the right to move your booking to another room and still retain these payments.

In the event of any unforeseen or extreme circumstances or guest numbers changing, we reserve the right to change the function room chosen, or in serious circumstances rearrange your event (please see wedding insurance note).

Biodegradable confetti may be thrown in the gardens. However confetti may NOT be thrown within the Hotel. Foil confetti/bombs are not permitted – a cleaning charge of £150 will apply in the event of these items being used by guests.

Fireworks and pyrotechnics are not permitted anywhere within the grounds or in the Gables Hotel.